How Postyai runs your email outreach on autopilot

The seven steps, from spreadsheet to sent

You stay in control of the goal and the guardrails. The agent handles every task in between — here is exactly what happens after you hand over a list.

1. 1

   Step 1: Step 1 · Upload

   What do you need to start? Just a CSV.

   You upload a CSV of contacts — names, emails, and whatever columns you already keep. Postyai de-duplicates every row, validates each address, and honours your suppression and unsubscribe lists before a single email is written. Bad data never makes it into a campaign.

2. 2

   Step 2: Step 2 · Set the goal

   How does the agent know what a win looks like?

   You tell it in one sentence — a booked call, a reply, a signup, a demo. That single goal steers how every email is written and how hard the follow-ups push. Change it whenever your priorities shift and the agent adapts on the next send.

3. 3

   Step 3: Step 3 · The agent writes

   Does everyone get the same email? No — every contact is unique.

   Postyai writes a distinct email for each contact, drawn from the data in your file and the goal you set — no mail-merge tags, no template to fill in. Each message reads like you sat down and wrote it yourself, using your own LLM API key. It is personalisation at the scale of your whole list.

4. 4

   Step 4: Step 4 · Warm + send

   How does it stay out of the spam folder?

   The agent sends from your own accounts — Gmail, Google Workspace, or any SMTP host — and warms each one automatically before it scales up. It paces volume within safe daily caps, watches deliverability signals, and can route through your optional proxies. You land in the inbox, not in spam.

5. 5

   Step 5: Step 5 · Follow up

   What happens when someone doesn't reply?

   Postyai runs the follow-up sequence for you, spacing each touch and stopping the instant a contact replies or converts. If a prospect asks to reschedule or circle back next quarter, the agent reads that intent and re-times the next email accordingly. Nobody falls through the cracks.

6. 6

   Step 6: Step 6 · Review replies

   Do you have to read every reply? Only the ones that matter.

   The agent triages every response — auto-handling out-of-offices, unsubscribes, and simple confirmations — and surfaces only the replies that need a human decision. You open a queue of real conversations, already labelled and in full context. Minutes a day, not hours.

7. 7

   Step 7: Step 7 · It learns

   Does it get better over time? Every night.

   Each open, reply, and bounce feeds straight back into the model. Winning angles and subject lines earn more airtime while weak ones retire automatically. The campaign you launch on day one is the worst it will ever perform.

Where does your data live? With you.

Postyai is the platform, not the middleman. You connect your own accounts and keys, and your contacts and conversations never become someone else’s asset.